On April 17th, 2012, a constitutional amendment passed: “abolish workgroups as they currently exist.
- Reason why: We have memberships. We have meetings.
- Terms: to go into effect 30 days after being voted yes.”
A minor clarification was added which does not affect the intent: “requirement to establish an alternative by May 1.” which has the effect of prioritizing the debate and vote of alternative proposals at the democratic meetings until then.
For an in-depth history of conversations about the reasons, view https://collectiveagency.co/2012/04/10/coordinating-council-notes-april-10th-2012/ and other democratic meetings around that time.
Section 7 of the Constitution describes the amendment process.
History of the vote: Council members: voted 4 yes 0 no (out of 4 total). Date: Monday April 9th. Members at civics meetings: voted a total of 5 yes 1 no (out of 6 present). Date: Monday April 16th and Tuesday April 17th. The person voting no asked for a minor clarification in wording which does not affect the intent (or it would need 48 hours notice before being voted on), a “requirement to establish an alternative by May 1″, which was added and which she then voted against.
Relevant history of the constitution to this abolishing:
April 17th, 2012. Abolished community workgroups.
Abolished this wording and intent:
In Section 1:
“Have a key and be able to host when you want to within reasonable guidelines.
- Representative meetings: Lead the Community Workgroup Organizer representative meetings, which are monthly (Third Mondays, 5:30-6:30pm).
- Train: Train volunteers how to host (you choose which hosts, if any, you want to advise), and tell the Coordinating Council members who are hosts and why.
- Advise organizers: Be an adviser to Community Workgroup Organizers (you choose which groups, if any, you want to advise) on coordinating with “Collective Agency” overall.”
Section 3: abolished. See previous versions below.
In Section 4:
Deleted “workgroup organizers or” from “Be trained by workgroup organizers or a council member,”
In Section 6:
Deleted “Workgroup Organizers” from “Members are: Coordinating Council members, Workgroup Organizers, and Paid Members.”
In Section 7:
Deleted “A request from a workgroup organizer to a coordinating council member, worded to be clear that it is a “priority” (with a stated definition of what that means and why), should often be as effective as a member vote.”
Deleted “, and the limits of their community workgroup” from “All members will act within the limits of the Coordinating Council overall, and the limits of their community workgroup… or as they think is best.”
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This is the main section that was abolished:
November 8th, 2011. Updated Section 3 for Community Workgroup Organizers to:
3. Community Workgroup Organizers.
Organizers can have volunteer meetings here free of charge, up to 45 people on evenings and weekends.
Vision for who qualifies. Community Workgroup Organizers are here as people who have events and want to be part of the “Collective Agency” community (individuals here from various groups). Groups that qualify, have activities/workshops/events that are:
- Open to the public,
- For educational purposes (mentoring, skill-sharing, workshop, or other education),
- To build community.
Oftentimes Community Workgroups pay to be here. Activities that qualify to be here without paying are:
- Free of charge to the public (contribution not required and no specific amount is asked for),
- Fewer than 45 people here at a time.
If your organization can pay, then you should pay [link will be added to more exact definition]. Also, paying gets you various benefits, such as staffing/hosting.
Review policy. To become a Community Workgroup Organizer:
- Email your request to Council@CollectiveAgency.co
- Have a volunteer event, hosted by a qualified host (Coordinating Council member or current Community Workgroup Organizer).
- Coordinating Council member(s) decide whether to make your group official.
- Come to monthly Representative meetings (see Logistics).
Logistics. Organizers are:
- *Per group: There are at least 1 and at most 5 community organizers per group.
- *Representative meetings: At least one organizer per group will show up to each monthly Community Workgroup Organizer representative meetings, which are monthly (Third Mondays, 5:30pm-6:30pm).
- At the representative meetings: represent your workgroup in the way that you think is best for “Collective Agency” overall. (When something can be done that will benefit your workgroup, and will also benefit everyone else, then that is great.)
- Promote: what your group is doing in a way that is relevant to the Coordinating Council members and other workgroup representatives.
- After the meetings: share what was discussed with your group members in a way that is relevant to them.
- *Host: Have a key and be able to host when you want to within reasonable guidelines, with 24/7 access. As a workgroup organizer, your workgroup can have a storage area, and can reserve a private office for a full week, at least one week per year, and can have volunteer meetings unpaid, up to 45 people at a time, based on capacity. See Section 4, “Hosting”, below.
- ***You can train volunteers how to host (you choose which hosts, if any, you want to advise, within your workgroup), and tell the Coordinating Council members who are hosts and why. The total number of hosts per workgroup may be limited by the coordinating council.
- Advised: by a Coordinating Council member outside of council meetings, on working as part of “Collective Agency” overall.
- Your community workgroup organization form: is a voluntary association of individuals by default. It can already be, or can be made into, a for-profit or non-profit corporation, an LLC, or any other entity, as long as you think it is within the “Collective Agency” policies and the laws of Portland, Oregon.
- Elections and Education: Community Workgroup Organizers agree to be elected at an annual vote for a one year term (not the limit) by the people in your workgroup each year, and to educate during the transition period.
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Original Section 3:
- August 4th, 2011 (by Coordinating Council members and Workgroup Organizers).
- October 19th, 2011. Based on decisions September 26th, 2011 (by Coordinating Council members, with email update to Workgroup Organizers).