As per member requests, Collective Agency Happy Hour starts again this Friday 4pm, every week, up front by the windows. Bring friends/family/visitors on your 3 monthly visitor passes, or unlimited number of people on your half hour quick visits, or come as you are and make it what you’d like it to be.
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This coming Tuesday’s civics will keep talking about what we want here, which directly translates to communicating that to future members, and to sales. The agenda is the usual structure (see the last notes for the structure), 3:30-4:30pm Tuesday April 2nd.
1. The first item of business will be reviewing updates from what happened in the past week (see below).
2. The next item will be talking about what we like and what can be even better here for your member experience, including signage, more art on the walls, activities/events, calendar and blog access, and who knows what else (maybe you do).
Update from last time:
1. Signage (member names and photos on the hallway wall, to start) is coming back, see the photo in the notes: https://collectiveagency.co/agendas_and_notes/outreach-work-session/
2. Our first new art on the walls is by Molly and Mathew, the two posters in the restrooms.
3. At the last civics, members expressed desire for more regular events, the same time and structure every week, so members can choose when they want to go and know it will happen.
- We made up something called Challenge Happy Hour, where members talk about things we’re challenged by for half an hour in our work (brief go-around and say something we’re challenged by and would like to talk about, then pretty unstructured conversations one-on-one or in small groups. Figuring out a time for it is key… Wednesday 2:30pm after Lightning Talks will be an experiment time. If you prefer weekday mornings or another day, please email me or comment on this post in our blog.
- We chose to revive the Friday 4pm Happy Hour, which will be up front by the windows. In the past it was relaxing happy talking and some games. I’ll get some beer, wine, and juice, and bringing food and beverages potluck style is appreciated, although not necessary.
Collective Agency’s Community Organizer
(503) 517-6900 https://collectiveagency.co
Tax and Conversation’s Statewide Community Organizer
(503) 369-9174 taxandconversation.com
(503) 369-9174 mobile (503) 517-6901 fax
322 NW Sixth Ave, Suite 200, Portland, Oregon 97209
I’ll chair the civics meeting if non-staff members who come help facilitate, photograph, and write notes as needed. Thanks to Ben for photos, Gene and Andrejka for ideas and starting some outreach, Molly for helping facilitate, Tom, Carol, Kate, Ben, Molly for financial questions and requests moving forward, other members for emailing a photo and bio of yourselves for our hallway wall, Fitz for organizing a ski trip, and many more.
This Tuesday will be a work session on outreach. We’ll each write or type our thoughts and responses to some questions about what/who/why we want Collective Agency to grow into (and out to) moving forward.
1. Introductions, appreciation, updates (3:30-3:40).
- Before doing photos at each meeting, we’ll ask if anyone doesn’t want theirs.
- As per member requests from the last meeting (thank you) there are monthly revenue and expenses posted in the kitchen, and civics notes posted in the kitchen in advance. Please post events you care about in the kitchen too (and email community/mentoring/skill-
sharing/leadership events to this Google Group)!
- Member photos are starting to come back on our hallway wall. Talk with Resh or Alex to get yours up, email firstname.lastname@example.org or DIY (do it yourself, part of my desire for how we make community here).
- Notes and photos from our last meeting:
2. New business (3:40-4:20pm):
a. 15 minutes. Work session: What/who/why we want Collective Agency to grow into (and out to) moving forward. See attached document. We’ll write or type for 15 minutes.b. 10 minutes. Work session: Write short bios/email photos/print to get our photos on the hallway wall, or learn how to write a blog post for our website (members will have access to actively write and post photos on the website again).c. 15 minutes. Talk about work session (share what we wrote). Ask clarifying questions about any ideas or desires for action. Start to write up potential future civics agenda items and/or work to do.
3. Review: How are we feeling, Action Items, What Did We Like and What Can Be Even Better Next Time? (4:20-4:30pm)
- Alex will be out of town the week of April 9th. Resh and Fitz will do staffing. Would any member like (and expect they’ll do a good job) of leading a civics meeting that week? What topic are you interested in?
Hi Collective Agency members,
To get regular updates moving forward, sign up for the Collective Agency Google Group. Agendas will be sent out on Fridays to members signed up on the Google Group (sign up here): >http://bit.ly/WEtMtm
To get a photo of you with your first name (and last initial or name if you like) on the wall in our hallway, please email me a photo of you (or you can bring one in and put it up).
The voting results for the main responsibility & leadership of Collective Agency to transfer from Fitz back to me, are 17 votes yes, 0 votes no. The transition starts today.
At least 25 of our 70 members actively participated in conversations about this choice. That is a very high level of engagement for a cooperatively governed business, and we can get even better.
Moving forward, I will lead (and I hope members sometimes lead) civics meetings weekly Tuesdays 3:30pm (as specified in our member constitution) for accountability, initiative, and collaboration. (See photos from our last meeting here: http://collectiveagency.
co/agendas_and_notes/proposal- discussion-transfer-from-fitz- back-to-alex/
Members have asked me to focus on leading sales outreach for moremembers first, then to work on the constitution and elections for a community manager.
My first work will be to bring back various kinds of community accountability: to get our member photos and names back up on the hallway wall, to post monthly revenue and expenses (and upcoming civics notes) on the kitchen wall, to get all the posts and events back on our website, and to get a sheet for new and current members that describes how to sign up for our Google Group for email updates, how to write blog posts on the website, etc. I will get that done within the week. Please talk with me if you have questions, requests. Already some members have started bringing in some pictures and news stories they care about, and putting them on the kitchen walls. My main goal is for Collective Agency to be a place where we share things we care about and each make this place our own.
Comments from the voting:
3/15/2013 20:04:11 Jeffrey Trull I can’t say I understand all the implications of this, but I’m down with it if it’s the recommended plan from leadership. Respek.
3/15/2013 21:02:08 Andrejka I think it is exciting, visionary and courageous to evolve the structure of CoAg to coincide with the culture of co-working in PDX.
3/17/2013 21:42:53 Alex Linsker I’ll work to simplify, streamline, and connect our democratic practice with other co-ops and democratic groups in Portland.
3/19/2013 17:59:41 Emanuel C Many thanks to Fitz and Alex for working hard to get this plan together.
And civics notes posted by Fitz:
agendas_and_notes/proposal- discussion-transfer-from-fitz- back-to-alex/ (includes photos of the meeting)
the proposal voted yes: https://collectiveagency.co/wp-
1. Introductions, appreciation, updates (3:30-3:40).
2. New business (3:40-4:20pm):
a. Member vote on commuity organizer. We’ll review the member vote proposal: http://
collectiveagency.co/wp- content/uploads/2013/03/ collective-agency-031213a.docx As per member requests from last time, Fitz will clarify how he wants to be involved moving forward.
- Members can ask clarifying questions, say any concerns/appreciation/
suggestions, and then we’ll vote in person (or you can vote online here: http://bit.ly/YerMIM
- For a member vote, votes are one-vote-per-person, and will be tallied up, and a yes vote of more than 2/3rds (of all people voting yes or no) are needed for it to pass.
- Notes from last week’s civics: http://
collectiveagency.co/agendas_ and_notes/civics-sales-and- elections/ ) Thanks to Lindy and Fitz for the notes.
b. Exciting Experiences at Collective Agency and what can be made even better?
Let’s have some time to write up:
- exciting experiences at Collective Agency and what we’d like even more of in the future?
- any frustrating/angry experiences we’ve had, and what the opposite we’d like is.
- what suggestions/questions do you often have about us, or what are questions you often get asked?
This feedback from members will be key to sales (making and communicating an even better experience here). You can answer questions online: http://bit.ly/XGwUbc
3. Review: Action Items, What Did We Like and What Can Be Even Better Next Time? (4:20-4:30pm)