Community Mission Statement:
 
Collective Agency is a cozy place to work alongside people doing work they’re passionate about and committed to, where 80% of people say hi. Come and work here!

Meeting Agendas & Notes

Welcome to Collective Agency’s repository of meeting agendas and notes that go back to our founding in 2011. Moving forward, new agendas and notes will be on our blog.

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Civics Meeting

Tuesday March 26th 3:30pm 2013

Agenda

Civics agenda (Tuesday 3:30-4:30pm)Resh-puts-up-photo-small

I’ll chair the civics meeting if non-staff members who come help facilitate, photograph, and write notes as needed. Thanks to Ben for photos, Gene and Andrejka for ideas and starting some outreach, Molly for helping facilitate, Tom, Carol, Kate, Ben, Molly for financial questions and requests moving forward, other members for emailing a photo and bio of yourselves for our hallway wall, Fitz for organizing a ski trip, and many more.
This Tuesday will be a work session on outreach. We’ll each write or type our thoughts and responses to some questions about what/who/why we want Collective Agency to grow into (and out to) moving forward.
1. Introductions, appreciation, updates (3:30-3:40).
 
Updates:
2. New business (3:40-4:20pm):
a. 15 minutes. Work session: What/who/why we want Collective Agency to grow into (and out to) moving forward. See attached document. We’ll write or type for 15 minutes.
b. 10 minutes. Work session: Write short bios/email photos/print to get our photos on the hallway wall, or learn how to write a blog post for our website (members will have access to actively write and post photos on the website again).
c. 15 minutes. Talk about work session (share what we wrote). Ask clarifying questions about any ideas or desires for action. Start to write up potential future civics agenda items and/or work to do.
3. Review: How are we feeling, Action Items, What Did We Like and What Can Be Even Better Next Time? (4:20-4:30pm)
  • Alex will be out of town the week of April 9th. Resh and Fitz will do staffing. Would any member like (and expect they’ll do a good job) of leading a civics meeting that week? What topic are you interested in?

Alex

–
Alex Linsker
Collective Agency’s Community Organizer
Tax and Conversation’s Statewide Community Organizer
322 NW Sixth Ave, Suite 200, Portland, Oregon 97209

Visit permalink for full meeting notes.

By Alex Linsker,

Civics Meeting

Tuesday March 19th 3:30pm - 4:30pm 2013

Agenda

civics Tues March 19 2013
1. Introductions, appreciation, updates (3:30-3:40). 
 
2. New business (3:40-4:20pm):
a. Member vote on commuity organizer. We’ll review the member vote proposal: http://collectiveagency.co/wp-content/uploads/2013/03/collective-agency-031213a.docx As per member requests from last time, Fitz will clarify how he wants to be involved moving forward.
  • Members can ask clarifying questions, say any concerns/appreciation/suggestions, and then we’ll vote in person (or you can vote online here: http://bit.ly/YerMIM
  • For a member vote, votes are one-vote-per-person, and will be tallied up, and a yes vote of more than 2/3rds (of all people voting yes or no) are needed for it to pass.
  • Notes from last week’s civics: http://collectiveagency.co/agendas_and_notes/civics-sales-and-elections/ ) Thanks to Lindy and Fitz for the notes.
b. Exciting Experiences at Collective Agency and what can be made even better? 
Let’s have some time to write up:
  • exciting experiences at Collective Agency and what we’d like even more of in the future?
  • any frustrating/angry experiences we’ve had, and what the opposite we’d like is.
  • what suggestions/questions do you often have about us, or what are questions you often get asked?
This feedback from members will be key to sales (making and communicating an even better experience here). You can answer questions online: http://bit.ly/XGwUbc
3. Review: Action Items, What Did We Like and What Can Be Even Better Next Time? (4:20-4:30pm)

Visit permalink for full meeting notes.

By Fitz Ryland,

Civics Meeting

Tuesday March 12th 3:30pm - 4:30pm 2013

Agenda

Suggested civics agenda (Tuesday 3:30-4:30pm)
I’m volunteering to chair the civics meeting if members who come help facilitate and write notes as needed. The goal is for topics discussed to lead to action items and perhaps a vote by members (but nothing officially voted on this coming Tuesday).
1. Introductions, appreciation, updates (3:30-3:40).
 
2. New business (3:40-4:20pm):
1. Sales and compensation.
  • Given what members know about expected revenue in the upcoming months, are we concerned, and/or do we want someone to do something about it?
2. Constitution.

3. Elections. Last year this time, Molly and Jeffrey Sens and Tom worked on our elections for Main Community Organizer (the position I started and term-limited myself to for a year in our Constitution, and Fitz is in).

  • What do we want the Main Community Organizer’s roles and responsibilities to be?
  • What do we want the Council’s roles and responsibilities to be?
  • Do we want the Main Community Organizer and/or Council to be term limited?
Most of our time will be about elections. History here on elections:
3. Review: Action Items, What Did We Like and What Can Be Even Better Next Time? (4:20-4:30pm)

Visit permalink for full meeting notes.

By Fitz Ryland,

Civics Meeting

Tuesday February 19th 3:30pm - 4:30pm 2013

Agenda

3:35 Reports and Reminders 

  • Weekly Updates

  • Gentle Reminders

3:45 New Business

  •   Knowledge Building: Clarification on member benefits 
  •   Capacity Building:
    1. Volunteers needed for testimonials on Yelp and Google
    2. Constitutional Conference Scheduling (Lets find a time to make the language in the Constitution, including the member vote process, more clear.)

4:20 Next steps

Visit permalink for full meeting notes.

By Fitz Ryland,

Coordinating Council Meeting

Thursday February 14th 4:30pm - 5:30pm 2013

Agenda

1. Welcome

  • Assign Roles –  Facilitator, Note Taker, Time Keeper
  • What is something you have been appreciative of in the last week?
  • General Updates

2. Reports

  • Lets clarify the Constitution! (Follow up on impeachment stuff)

3. New Business

  • Listing some patrons. What is the etiquette?

Visit permalink for full meeting notes.

By Fitz Ryland,

Civics Meeting

Tuesday January 29th 3:30pm - 4:30pm 2013

Agenda

3:35 Reports and Reminders

  • Weekly Updates

  • Gentle Reminders

3:45 New Business

  • Review how to make a proposal.
  • Do we need an impeachment process for the Main Community Organizer?

Visit permalink for full meeting notes.

By Fitz Ryland,

Coordinating Council Meeting

Thursday January 17th 4:30pm - 5:30pm 2013

Agenda

1. Welcome

  • Updates
  • WorldBlu Survey

2. New Business

  • What is the purpose of the Coordinating Council?
  • Special Election?
  • Impeachment process

3. Next Steps

  • Recap of actionable items

Visit permalink for full meeting notes.

By Fitz Ryland,

Civics Meeting

Tuesday January 15th 3:30pm - 4:30pm 2013

Agenda

3:35 Reports and Reminders

  • Weekly Updates

  • Gentle Reminders

3:45 New Business

  • What characteristics does your preferred coworker hold?

4:25 Review

  • Next steps

Visit permalink for full meeting notes.

By Fitz Ryland,

Civics Meeting

Tuesday December 4th 3:30pm - 4:30pm 2012

Agenda

3:35 Reports and Reminders

Weekly Updates
Gentle Reminders

3:45 New Business

A cap On Scholarships?

Lightning Talks and Social Media Strategy Update
Holiday Parties

4:25 Review

Next steps
Thoughts on meeting process and design

Visit permalink for full meeting notes.

By Fitz Ryland,

Civics Meeting

Tuesday November 20th 3:30pm - 4:30pm 2012

Agenda

3:35 Reports and Reminders

  • Weekly Updates

  • Gentle Reminders

3:45 New Business

  • Contributions to content of our New Web Page

  • Design of a Kick Ass Media Plan

4:25 Review

  • Next steps

  • Thoughts on meeting process and design

Visit permalink for full meeting notes.

By Fitz Ryland,

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